Email Settings for Gmail Account & Google Workspace

21 Jul 2023
Email Settings for Gmail Account & Google Workspace

Settings for Gmail account configuration are necessary in today’s fast-paced world. This blog is your ultimate guide for configuring the IMAP settings for Gmail as well as in GSuite.

We’ll cover customizing signatures, organizing emails with filters, advanced security options, and Google Workspace specific settings. By the end, you’ll optimize your inbox, save time, and enhance communication efficiency.

Let’s get started! Interested in configuring the settings for your Gmail account as well as Google Workspace? Click here to check out Google’s informative guide.

2-Step Process for Workspace

Be mindful of Google’s specified bandwidth limits for downloads and uploads to avoid exceeding them, as exceeding these limits may result in a temporary account lockout.

LimitPer Day
Download with IMAP2500MB
Download with POP1250MB
Upload with IMAP500 MB

Step 1: Verify IMAP Settings at Google:

  1. Sign in to your Google/Gmail account in your browser.
  2. Click the gear icon in the upper right-hand corner and choose “See all settings.”
  3. Open the “Forwarding and POP/IMAP” tab. (Note: If “POP/IMAP” is not visible, it may not be enabled by the IT administrator.)
  4. In the IMAP Access section, ensure “Enable IMAP” is selected.
  5. Save your changes by clicking the “Save Changes” button at the bottom of the screen.

Step 2: Verify Security Settings at Google:

  1. In your Google/Gmail account, click your profile picture in the upper-right corner, then select “Manage your Google Account.”
  2. Click on the “Security” tab on the left-hand side.
  3. Confirm that 2-Step Verification is enabled.

Additional Step: Configure your email client with an IMAP connection using the table below for SMTP settings.

Incoming Mail (IMAP) Server
Requires SSLYes
Outgoing Mail (IMAP) Server
Requires SSLYes
Requires TLSYes (if available)
Requires AuthenticationYes
Port for SSL465 (recommended)
Port for TLS/STARTTLS587


  • Port 465 with SSL is the recommended option for secure connections, but some email clients may not support it.
  • If port 465 is unavailable, you can use port 587 with STARTTLS as the next best alternative.
Name, address, and password
Settings Value
Full Name or Display NameYour Name
Account Name, User name, or Email addressYour full email address
PasswordYour Gmail password

To learn more about IMAP, SMTP, and POP Gmail settings, click here!

4 Best Troubleshooting Tips

If you encounter connection difficulties, follow these steps:

  1. Go to your Google/Gmail account and click on your profile picture in the upper-right corner.
  2. Select “Manage your Google Account.”
  3. Navigate to the “Security” tab on the left-hand side.
  4. Verify the “Recent Security Activity” to ensure the connection attempts were made by you.

Accessing Google & Gmail

  1. Enable the “Send & Archive” button in Gmail settings to automatically archive non-reply-needed messages with a single click.
  2. Mute irrelevant Gmail conversations to keep your inbox focused on important messages.
  3. Organise emails by moving promotions and social updates to tabs for a clean inbox and better focus.
  4. Snooze confirmation emails with dates and times to have them resurface when needed.
  5. Filter unwanted Google Calendar responses automatically to maintain a clean inbox.

Final Thoughts

In conclusion, we explored essential email settings, including POP Gmail settings, for Gmail and Google Workspace to optimize your experience. Implement these suggestions for improved communication and productivity. Also, check out “Now Digital Easy,” a reliable web hosting platform offering user-friendly interfaces and exceptional support for a seamless online presence. Enhance your email and web hosting today for a more productive digital future!

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