Is email a crucial tool for nonprofit organizations? Luckily, Google Workspace for Nonprofits offers its suite of tools for free, providing a valuable resource for nonprofits to connect and collaborate with others.
While the technology and setup may seem complex, we will break it down and explain how nonprofits can effectively utilize Google’s G Suite. Interested in learning how to activate Google Workspace for nonprofits? Watch Google’s informative video.
What is Google for Nonprofits?
Google for Nonprofits is a program through which Google offers premium services like Google Ads and Google Workspace at no cost. Eligible organizations gain access to a collection of premium apps that would otherwise be financially challenging for nonprofit organizations to afford.
Why should you use Workspace?
G Suite is the go-to platform for nonprofits to streamline work organization and communication. Here are key reasons to consider using Google G Suite for your nonprofit:
- Ample storage capacity for secure document maintenance
2. Secure storage for all your important documents.
3. Efficient collaboration internally and externally.
4. Seamless integration and organization between apps.
5. Easy accessibility from any location, perfect for on-the-go nonprofit teams.
Workspace Eligibility Requirements
To participate in the nonprofit program and gain access to G Suite, certain eligibility requirements must be met. Below are the necessary qualifications for approval:
- Tax-Exempt Status: Your organization must be a registered 501(c)(3) entity with a tax-exempt status verified by TechSoup.
2. Exclusions: Governmental organizations, hospitals, healthcare organizations, schools, academic institutions, and universities are not eligible for G Suite for Nonprofits.
3. Eligible Organizations: Nonprofits formed for charitable, educational, religious, literary, scientific, or other tax-exempt purposes can proceed with setting up G Suite for Nonprofits. Please note that even churches and similar organizations considered tax-exempt must obtain IRS verification.
Additionally, to proceed with Google Workspace for Nonprofits, organizations must have:
- Google for Nonprofits account,
- An active G Suite Basic account,
- Verify their domain to link it with the G Suite account.
- Valid government-issued identification and proof of their nonprofit status to establish their eligibility.
Nonprofit G Suite Account Setup
Step 1: Getting Started with Google for Nonprofits
To access G Suite Basic for free, follow these steps to get started:
- Check Eligibility: Ensure your organization meets the required criteria.
2. Prepare Documentation: Gather nonprofit ID and contact details.
3. Application Processing: Approval takes 2 days to 2 weeks; track progress on your Google account page.
4. Confirmation and Access: After approval, access Google’s services.
Step 2: Signing Up for G Suite Basic
To access Google Workspace for Nonprofits, signing up for G Suite Basic is a prerequisite. The process is straightforward:
1. G Suite Basic Trial: Start with a 14-day free trial of G Suite Basic. After the trial, there is a $5 monthly fee per user. Minimize costs by setting up a few users initially until your nonprofit account is approved.
2. Provide Nonprofit Info: Fill out essential nonprofit and contact details to initiate the G Suite Basic signup.
3. Domain Selection: Choose between an existing domain or purchasing one. Domain prices can vary.
4. Enter Additional Contact Information: Provide any additional contact information required to complete the G Suite Basic signup process.
If you have purchased a domain, there is no further action needed. Simply wait for the approval of your Google for Nonprofits account. Click here to check out the guidelines for purchasing a domain in Google Workspace.
Step 3: Verifying a Pre-owned Nonprofit Domain
- During G Suite Basic signup, choose the option for an existing domain.
2. Follow provided instructions to log into your domain registrar, edit settings, and point the domain to Google for verification.
3. Access your hosting provider’s site, sign in, and locate DNS controls. Refer to Google’s guidelines for specific instructions.
4. While the setup may vary slightly depending on the host, the overall process remains consistent.
5. By verifying your pre-owned nonprofit domain, you can seamlessly integrate it with G Suite Basic.
Step 4: Waiting for Verification
1. With a G Suite Basic account and a domain in place, your Google for Nonprofits account is pending confirmation.
2. Wait a few days before checking the status at https://www.google.com/nonprofits/.
3. Use the correct email associated with your Google for Nonprofits account. Once approved, select the “Activate” option to specify your preferred domain for G Suite Basic.
The Bottom Line
Nonprofits can maximize the potential of Google Workspace to enhance their operations. Refer to this guide for more information.
At Now Digital Easy, we specialize in assisting with Google Workspace for Nonprofits. Rest assured, we are here to help! Schedule a call with us to receive expert support and get all your queries resolved. Our team is dedicated to ensuring your success.