Whether you’re a freelancer, agency, or a large enterprise, Google Workspace can streamline your workflow. And the best part? You can use Gmail from your domain name. I bet most of your colleagues must be using it. After all, who likes to access webmail? Already having FOMO? In that case, read this blog post to help yourself set up Google Workspace. But before that, let me tell you what’s the full potential of this powerful tool.
Google Workspace: An Overview!
Back then, Google Workspace was known as G Suite. It’s a collection of cloud-based tools that can help you collaborate and stay on top of your game. This powerful workspace includes Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, Google Calendar, Google Meet, Google chat.
All these can connect to your desired domain names. More importantly, Google Workspace comes with advanced security features with administrative controls, which makes it a good choice for small to large scale businesses.
How Much Does Workspace Cost
Google Workspace has a different plan for everyone. Here’s how I’d like to categorize it:
Business Starter: Freelancer or Small Business Owner
Business Standard: Mid-Sized Company
Business Plus: Mid-Size to Scaling Companies
Enterprise: Already Well-Established Companies
What I like the most about Google Workspace is it lets you try it for 14 days on any plan you like.
Things to Consider Before
Before you set up Google Workspace, make sure you consider these things to avoid any kind of hurdles.
A Domain Name: Either you can purchase from Google Domains or Now Digital Easy. Since the beginning, I personally preferred Now Digital Easy as it’s affordable and I never had a problem with them.
Working Credit Card: Do you have a working credit card? You need one to get that 14-day free trial. Once the trial ends, Google will automatically debt payment from your card.
How Many: It’s important to consider how many users you might have. Based on that, you can select your plan.
Storage Capacity: Is 30 GB storage enough for you? If you need 2 TB, you have to consider Business Standard.
How to Set Up Google Workspace
1. Visit Google Workspace from here and click on ‘Get Started.’
2. Fill in the business name, select country, and how many employees you currently have. Once that’s done, click Next.
3. Fill in your ‘contact info’ and click Next.
4. If you have a domain name already, you can link it to Google Workspace. You may follow this to know the linking process. If you don’t have a domain and want to buy it from Google, select No, I need one.
5. Enter your desired name in the search box and press enter.
6. If it’s available, it will look like this:
7. If you like that domain name, click Next and fill in more info:
8. When you’re past that page, you’ll be asked whether you want Google to send tips to your users. Choose whatever suits you!
9. Fill in some more information and then ‘Agree and Continue.’
10. Put the email you chose earlier and sign in.
11. Review the ‘Payment Plan’ and you’re good to go.
What’s Next? Tweak A Few Things in Google Admin!
When you’re finished setting up payments, you’ll come across this page. From here on, you need to do 3 things which we will discuss shortly.
Verify your domain address: While setting up your Google Workspace, you’ll get either TXT or CNAME code, which you can insert in your DNS server to verify. Usually, it takes 1 minute to an hour for verification.
Add New Users: Inside the Admin panel, you’ll see something like ‘add users’ on the screen. That’s where you want to click to add new users to your Google Workspace dashboard.
Create Groups: Inside the ‘Admin Panel,’ you might notice something like this on the left side. From there, you can get a list of users. Just select multiple ‘users’ and group them.
The Bottom Line
Setting up Google Workspace may have a learning curve, it would be easy to use once you know how to set up Google Workspace. On top of everything, you won’t have to access Webmail over and over again. Plus, managing your team would be 2X easier.