Mastering the 15+ Google Workspace Apps

27 Jul 2023
Mastering the 15+ Google Workspace Apps

Are you getting the most out of your Google Workspace account?

Beyond the familiar Google Workspace apps like Gmail and Google Drive, there is a suite of powerful tools designed to boost collaboration and productivity. Whether you’re a business professional, an educator, or a student, Google Workspace apps offer a diverse range of over 15 apps designed to boost collaboration, organisation, and creativity.

So, if you’re ready to supercharge your Google Workspace apps experience and discover a treasure trove of untapped potential, let’s dive in and uncover the full scope of these 15+ incredible apps!

Guide to 15 Google Workspace Apps

1. Google Mail

Gmail is a popular email service provided by Google, known for its user-friendly interface and robust features. It offers ample storage, efficient organization, and seamless integration with other Google services, making it a top choice for millions of users worldwide. With strong security measures in place, Gmail ensures a safe and reliable email experience.

Top 4 Features of Gmail

  • Unique email addresses
  • Efficient email management
  • Free account creation
  • Undo sending (30 seconds)

2. Google Meet

Google Meet, formerly known as Hangouts, is a standout video conferencing solution seamlessly integrated into Google Workspace. This powerful product has gained widespread popularity due to its simplicity, reliability, and wide range of features. With Meet, teams can effortlessly host virtual meetings, webinars, and collaborative sessions, fostering effective communication and boosting productivity.

Top 3 Features of Meet

  • Engagement features: raise hand, emojis, chat.
  • Screen-sharing for files/documents
  • Real-time captioning in 10+ languages

3. Google Chat

Google Workspace’s centralized messaging hub revolutionizes team communication and file sharing. It ensures seamless collaboration with real-time updates. Its user-friendly interface and productivity tools empower teams to work efficiently, enhancing overall productivity and fostering a dynamic and connected workplace environment.

Top 4 Features of Chat

  • Integrates with Drive, Docs, Sheets, and Slides for file collaboration.
  • Native Tasks for assigning tasks.
  • Instant video chats with video feature
  • Email notifications for @mentions, messages

4. Google Calendar

A company can take advantage of several Google Calendar features by using Google Workspace. The platform offers features such as shared calendars, event invitations, and seamless integration with other Workspace apps. It enables efficient time management and improved productivity across the organisation.

Top 4 Features of Calendar

  • Share calendars for collaboration.
  • Personalized reminders for alerts.
  • Seamless mobile app syncing.
  • Access pre-made holiday calendars.

5. Google Drive

It is a comprehensive cloud storage solution offering free users the ability to store, share, and access files across various devices, facilitating seamless collaboration in real-time. Its extensive features, including document editing, folder organization, and file versioning, enhance file management efficiency and foster effective teamwork. However, upgrading to Google Workspace unlocks enhanced features, optimizing productivity with priority support.

Top 4 Features Drive

  • 15 GB free storage
  • Mobile app availability
  • Offline file access
  • Automatic syncing upon reconnection

6. Google Docs

Google Docs is a powerful online word-processing tool that allows collaborative editing and real-time document sharing. With its intuitive interface and seamless integration with Google Drive, teams can work together efficiently, enhancing productivity and simplifying document management. It provides advanced formatting, revision history, and priority support, enhancing document creation and collaboration.

Top 3 Features Docs

  • Real-time collaboration for documents.
  • Automatic version history saves.
  • Cloud-based storage accessibility.

7. Google Sheets

Google Sheets is a versatile, cloud-based spreadsheet application by Google, that offers powerful data organization and analysis capabilities. With real-time collaboration and sharing options, teams can work efficiently on the same spreadsheet, fostering seamless teamwork and productivity. Its integration with other Google Workspace apps enhances data accessibility and simplifies workflow management.

Top 3 Features of Sheets

  • Sheets: data analysis powerhouse.
  • Create interactive charts/graphs.
  • Seamless data import/export.

8. Google Slides

Google Slides is an intuitive presentation software that allows users to create stunning slideshows with ease. With a wide range of pre-designed templates and customizable features, it simplifies the process of designing captivating presentations. Real-time collaboration and easy sharing enable teams to work together seamlessly, making it an ideal tool for effective communication and impactful presentations.

Top 3 Features of Slides

  • Choose from templates/themes.
  • Real-time collaboration in Slides.
  • Share presentations easily.

9. Google Forms

Next on the list is Google Forms. It is a versatile tool that efficiently collects data through customizable surveys, quizzes, and feedback forms, empowering users to gain valuable insights and streamline data management. Further, it captures opinions and answers swiftly, views results in real-time summaries, and imports data to Google Sheets.

Top 3 Features of Forms

  • Drag-and-drop custom form builder.
  • Interactive surveys with auto-grading
  • Instant response analysis, and data export.

10. Google Sites

Google Sites is a user-friendly website-building tool that requires no coding knowledge. It has a drag-and-drop interface and integrates with Google Workspace apps for easy content addition and real-time collaboration. It’s ideal for creating internal knowledge bases, project sites, and team portals within organizations.

Top 3 Features of Sites

  • Responsive Google Sites.
  • 15+ customizable templates.
  • Built-in content search.
  • Integrates Google Analytics.

11. Google Currents

Google Currents is an exclusive platform for Google Workspace subscribers, fostering efficient collaboration and communication. Real-time discussions and seamless sharing of updates enhance team productivity. Customized content streams keep employees informed, streamlining workflow with Google Workspace integration for a unified digital workspace.

Top 3 Features of Sites

  • Idea bulletin board.
  • Currents suggest content.
  • Keyword search, admin management.

12. Google Keep

Google Keep is a note-taking app by Google, perfect for quick and simple organization. Capture ideas, make to-do lists, and set reminders effortlessly. Sync across devices for seamless access to your notes anytime, anywhere.

Top 4 Features of Keep 

  • Create & sync versatile notes.
  • Collaborate with email invites.
  • Integrate with Google Docs.
  • Scan documents with OCR.

13. Google Apps Script

Since 2009, Google Apps Script has empowered numerous companies to enhance work efficiency. It is a scripting language for automating tasks in Google Workspace apps. It allows users to create custom functions, automate workflows, and extend app functionality.

Top 4 Features of Apps Script

  • Google API integration.
  • Fast business solutions.
  • Robust automation capabilities.
  • Supports web languages.

14. Google Cloud Search

Cloud Search is a powerful tool integrated into Google Workspace designed to simplify data management and search within a company. It enhances productivity by quickly delivering relevant results from documents, emails, and more. With AI-powered capabilities, it offers intelligent recommendations and personalized content for streamlined knowledge discovery.

Top 3 Features of Cloud Search

  • Unified search across Google services.
  • Admin-controlled privacy settings.
  • Convenient company directory access.

15. Google Admin

Google Admin is a central portal for managing users and devices within a business account. It enables administrators to control user accounts, devices, and security settings. With a user-friendly interface, Google Admin simplifies the process of overseeing and maintaining a productive digital workspace.

Top 3 Features of Admin

  • Admin-controlled data storage & sharing.
  • Enable/disable specific apps.
  • Tailored user experience.

Why Choose Google Workspace?

Google Apps for Business offers several intriguing benefits. Some of the top benefits include:

  1. Modern Design: Workspace has an engaging interface, enhancing the user experience.
  2. Free Plan: Users retain access to primary services like Drive, suite, Calendar, and Keep.
  3. Excellent service Integration: Seamless data and file exchange between Google Workspace apps.
  4. Reliable Performance: Fast and reliable web apps with data integrity.
  5. Robust AI: AI-driven features, including intelligent suggestions and advanced search

Let’s Review or to Review

In conclusion, Google Workspace’s apps are a versatile and powerful toolkit that empowers teams to work smarter, faster, and more effectively, fostering a culture of innovation and creativity within any organisation.

Introducing Now Digital Easy – the ultimate solution for seamless data transfer from popular Google products to Google Workspace. Enhanced notifications, shortcuts, and familiar design for seamless productivity. Try it now!

Now Digital Eazy

Transform your Business in to
Digital Organisation

Google Primer Partner