Microsoft 365 vs. Google Workspace – Which is Better?

18 Jul 2023
Microsoft 365 vs. Google Workspace – Which is Better?


Microsoft and Google are two giant productivity platforms that have long dominated the market. Workspace gives tough competition to Microsoft in 2023. Organizations and individuals use the tools available on these applications for communication, collaboration, and productivity.

As we enter 2023, the hot discussion of Microsoft 365 vs. google workspace is worth considering. Why? Because while they both have many similarities, their differences are enough to grab users’ attention and prompt them to choose one over the other.

In this article, we’ll compare Microsoft 365 with Google Workspace. The comparison will be across several key areas. Towards the conclusion, you can determine which of the two is a better option.

Microsoft 365 vs. Workspace

Google Workspace and Microsoft 365 have to offer users a ton of apps. For instance, in Microsoft 365, you get the following apps: PowerPoint, Excel, etc. while Google Workspace offers apps like Sheets, Slides, etc.

Both Google Workspace are powerful cloud-based productivity tools that help organizations with collaboration, resource sharing, and seamless communication. Google Workspace is an affordable option ideal for even small and mid sized businesses who prioritize collaboration. On the other hand, Microsoft 365 is a feature-rich option ideal for businesses that predominantly work with Microsoft Office documents.

If we were to discuss the device’s compatibility, both Microsoft 365 & Google Workshop works with a wide range of devices. In the former, users get client apps for macOS, applications for Windows, and other web-based apps compatible across browsers. On the contrary, the latter is compatible with browsers on any operating system.

Top 6 Factors to Compare

Microsoft vs google workspace is a vast topic to cover. Below, we will explore the comparison between the two productivity suites.

1. Pricing : Microsoft and Workspace offer a variety of plans tailored to different user requirements. Google Workspace comes with 4 commercial plans. They are Business Starter ($6 per month), Business Standard ($12 per month), Business Plus ($18 per month), and Enterprise ($27.60 per month).

On the other hand, Microsoft 365 provides options like Business Basic ($5 per month) and Business Standard ($35 per month). Microsoft 365 E5 is also a version packed with the features required for enterprises. It costs $38 per month.

2. Email and Communication : Microsoft 365 includes Microsoft Outlook, i.e., personal information manager. Clients can integrate well with other Microsoft applications using Outlook. Some of the features of Outlook include email organization, calendars, and task management.

Google Workspace offers an intuitive email platform. This g-mail is the primary email service popular among users for its simplicity and powerful search capabilities. With Gmail, clients can integrate with other Google Workspace tools seamlessly.

3. Storage and Collaboration : Collaboration and file storage are essential when discussing Microsoft vs. google workspace. Google supports 30 GB in Drive. In comparison, Microsoft has 1 TB of storage. However, Google’s higher-end business plans have higher storage, i.e., 2 TB and 5 TB.

Microsoft uses OneDrive for cloud storage. One Drive integrates well with other Microsoft applications. This means files can be shared & collaborated very quickly. Google Workspace uses Google Drive for cloud storage. Drive’s real-time collaboration capability offers much more space. This promotes seamless integration with other Google apps.

4. Desktop Applications : Microsoft 365 offers robust desktop applications for its users. The applications include Word, Excel, PowerPoint, Excess, Note, etc. Google Workspace, on the other hand, doesn’t have desktop apps like Microsoft. It instead provides web-based applications such as Google Docs, Google Sheets, Google Slides, etc., for working offline.

5. File Sync & Sharing : Microsoft vs. google workspace counts as a comparison between the file sync and sharing features of both platforms. Microsoft 365 supports a file sync limit of 250 GB per day, while Google Workspace has a sync limit of 750 GB per day. So, Workspace is a higher file sync limit compared to Microsoft 365.

6. Security and Privacy : Privacy is important for any organization or enterprise using Google Workspace or Microsoft. Data encryption, advanced threat protection, and identity management are some security features offered by Microsoft 365. Also, it complies with various industry standards and regulations.

Google Workspace offers security features – 2-factor authentication, encrypted communication, and data loss prevention. Apart from these, it also has a robust infrastructure to safeguard user data, meeting the industry privacy terms.


Considering the factors discussed here, Microsoft 365 vs. google workspace must be clear. Where Microsoft 365 is well-suited for enterprises linked with the Microsoft ecosystem, Workspace is best for Google services that demand cloud-based collaboration, real-time editing, and seamless integration.

Analyze your specific preferences to choose any of the most suitable productivity suits. Individual preferences, the existing technology ecosystem, and the organization’s needs must be examined thoroughly. Finally, choose the productivity suite that aligns better with your organization’s requirements.

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